#EANF#

Soil PreparationTo produce delicious fruits and vegetables in an urban permaculture garden, all starts with the soil preparation. This easy method helps minimize weeding and requires minimal watering.1. Lightly sprinkle the complete grass or soil area that you want to make into an urban garden with fresh compost. This attracts the worms to come to the surface and find all the delicious layers you put on.2. The most important first step in creating your urban permaculture garden, is to cover the grass or soil thoroughly with wet newspaper, at least 5 pages thick, making sure there are no colored ink pages included.3. Then cover the newspaper with plain flat cardboard and water it well. Flattened cardboard boxes are good to use for this.Raised Garden Beds1. Use untreated 8″ x 1″ or 12″ x 1″ timber to make square or rectangular garden beds, no wider than an arm span from each side to the middle. This allows you to work your permaculture garden from all sides without stepping on the growing area. This way, the worms and insects do all the hard work for you, and their habitat is not overly disturbed or compressed when you plant or weed your crops.2. Lay out your raised garden boxes on the prepared area of cardboard, leaving wheelbarrow width walkways all around them. Peg the boxes to the ground.Filling Your Raised Garden Beds1. Cover the wet cardboard inside the raised boxes with a thin layer of coffee grounds. This benefits fruits and vegetables in a similar way to what nitrogen does. Coffee grounds obtained at no cost, from coffee shops can also be used later as a top sprinkling to enhance growth.2. Next add any layer of manure at this stage but not too thick. Horse manure from quality stables is good, as these horses have a very good balanced diet. Alternatively, use sheep pellets or chicken manure. The soil that chickens have turned over in their yards can also be added here.3. Next you can add a thick layer of compost dirt. See the compost section to learn how best to make this, otherwise, buy some from the garden center.4. On top of that, you can add a layer of potting mix if you are planting seeds or want a finer soil to plant your seedlings directly into.5. A layer of organic wood chips, leaf mulch, or year old calf shed cleanings tucked in between plants after you have planted, keeps the top soil darkened to allow the worms to come up around all your plants and stops weed seeds germinating. The worms leave their fresh worm juice right there beside your plants.6. Prior to planting anything in your new garden boxes, give these layers of soil a gentle soak with the best water you can find, and leave them to settle for a week or so, watering daily. This encourages the worms, insects and bug life to take up residence and work their magic in your soil.Beneficial Additions To Your Soil Layers1. If you have access to them, a thin layer of wilted comfrey leaves laid on top of the coffee grounds provides valuable nutrients. We grow two large controlled clumps of this, so a source of compost material lays under our fruit trees. This is a prolific, powerful medicinal plant but needs cutting to wilt in the sun first to stop it taking root and spreading throughout your garden.2. Then to tune into the magnetic field of the earth, you can sprinkle a thin layer of paramagnetic rock dust on the compost. Paramagnetic rock dust can also be added to compost mixes in about 1:10. You may need to search for a supplier near you.3. Liquid chicken, sheep or cow manures, worm juice or diluted seaweed liquid are all very beneficial manures to add to your garden. The dilution needs to be weak to avoid burning the plants. These dilutions and rates of applications are easily found on the web.4. We watered our cabbages twice a week with liquid cow manure (one cow pat to a large bucket of water), when we were dairying in the perfect growing climate of Wairoa and grew giant species of cabbages. The outer leaves reached waist height and the hearts were huge! We felt like we had unlocked a secret from Eden!Pest Control And Ways to Provide For Beneficial Insects And Animals1.When you plant your cabbage, cauliflowers or broccoli, make a bamboo A frame shape and drape fine white mesh over the plants, to save having to spray for white butterfly.2. Keeping ducks on your walkways ensures the snails and annoying bugs are eliminated, but you will need to cut some plastic mesh to make a small fence inside the garden boxes, that the ducks can’t get over, to protect the vegetables in your garden boxes. You may need to clip one wing on your ducks if they fly. Feed the ducks kibbled maize, after they have eaten from the walkways.We have a drake and three ducks and rear the ducklings for meat and have eggs for baking. Peeking and Muscovey are good eating ducks and make a beautiful feature in the garden when they float in the pond. The water they bathe in is excellent to water the gardens with. We give them clean water every day.3. Make a space full of rocks to encourage frogs and geckos to come to live in, as they can deal with bugs and pests also. Frogs love a small pond.Insect Life1. If you really want to be kind to your insect friends, you can make a watered down molasses solution to sprinkle on top of your newly created garden. Do this after your garden’s first watering. This will feed all the worms, bugs and the bee colonies that are going to do the gardening for you, as they love that little bit of sugar content..2. Bees have a memory of where they get good water and the sweetest nectar, so if you cater for their needs it ensures you get good visitation when you need them for pollinating. They have a good memory and will bring their friends back with them. The wonderful tasting fruits you grow will also attract the bees, thus ensuring pollination when you grow fruits all year round.3. Plant many blue and purple plants like lavender and make sure you grow colorful flowers to attract the bees throughout the season. Provide a water bath for both birds and bees for resting and drinking. Planting lavender under the windows of your house helps keep those pesky mosquitoes at bay and brings the bees across. This ensures they find all the plants that need polination as they fly back out of your garden.Water Retention Walkways1. Box up the far sides of all the walkways around your garden beds enabling them to hold 8 to 12 inches deep of either untreated sawdust, calf shed wood chips, or tree and leaf mulch from your local tree removal firm. Avoid pine mulch.2. Another way to get a good walkway filler is to ask to clean out horse boxes at stables. You will receive unlimited access to good untreated woodchips, complete with horse urine.These walkways become large worm breeding areas and the next year are ready to become the compost material for your garden beds. You then just refill your walkways annually.3. The rain water is held in the fibrous wood materials in the walkways and seeps into your garden beds as they need it. When it rains you collect all the run-off across your section in these walkways and this way you are collecting water for your garden for a future drought.When we made our walkways, we spirit leveled them to hold water evenly along their full length. The paper and cardboard being thicker in the walkways and up the sides keeps the water in for as long as possible.4. The outside edges of your planned garden area planted with fruit trees close to the walkways enables them to enjoy the wonderful moisture from your walkways too.5. Lay any tree branches, mulch or grass clippings under your trees and watch the wonderful forest floor develop there. Better still, feed the grass clippings to the chickens first and watch them make beautiful compost soil out of it.6. This forest floor soil is excellent to grow seedlings in, mixed with potting mix. Mushrooms can also grow in this rich moist atmosphere under the trees.Composting1. Soils love compost that have a 1 part nitrogen to a 25 part carbon ratio. Making compost in this ratio, ensures your stack will not sink down to half the size, but stay the size you made it. Just add layers and layers in this ratio, and cover the stack until it is ready. Properly made it will be ready in a couple of months but it is more common to leave it six months to a year.2. Nitrogen equates to the hot things such as manures or road kill and the carbon equates to the dry wood based matter such as dry grass clippings, dry wood chips, paper, cardboard, or dry tree mulch.3. A compost made in this ratio is a source of hot water for a shower. Wrap black polythene pipe around and through your compost, connect it to a hose and shower head and there you can have a shower in the garden before heading home.Leaf Curl and Fungi1. Copper tacks in the trunks of your fruit trees stops leaf curl and flea collars around the base of your apple trees can stop the apple moth that climbs up the tree before it mates with the ones that flies into the tree.2. Fungi send out a filament underground, like an internet connection to every tree and plant in your garden so anything you do anywhere in your garden affects the entire area. Your garden is a living, communicating entity.Harvesting and Replanting1. Only cut the tops of vegetables like cauliflowers and broccoli when you harvest. Leave the roots in the ground for the soil life to break down, as the rotting roots make good water walkways deeper into the ground.2. When replanting, just make a small hole, add a bit of compost dirt, then plant your new plant or seeds without disturbing the soil life too much. The soil stays soft and workable if you keep adding mulch to the top and keep the moisture levels right.3. Your garden will be very lush using no dig, no spray, no weeds, no bugs, urban permaculture garden technology and needing only minimal watering to produce delicious fruits and vegetables. The mulch on the top of the soil slows down the evaporation rate of the available water.Now what if the water you do need to water your garden with is the very best filtration method that man has discovered? This structured water we use, gives us amazing growth, double fruiting and fruit that tastes full of energy.We are sure you will be as amazed as we are with the results.Visit our website below, to be amazed and enlightened.I hope you liked my article with tips for a No Weeds and No Bugs Urban Permaculture Garden.

Background

Police funding has risen by £4.8 billion and 77 per cent (39 per cent in real terms) since 1997. However the days where forces have enjoyed such levels of funding are over.

Chief Constables and senior management recognize that the annual cycle of looking for efficiencies year-on-year is not sustainable, and will not address the cash shortfall in years to come.
Facing slower funding growth and real cash deficits in their budgets, the Police Service must adopt innovative strategies which generate the productivity and efficiency gains needed to deliver high quality policing to the public.

The step-change in performance required to meet this challenge will only be achieved if the police service fully embraces effective resource management and makes efficient and productive use of its technology, partnerships and people.

The finance function has an essential role to play in addressing these challenges and supporting Forces’ objectives economically and efficiently.

Challenge

Police Forces tend to nurture a divisional and departmental culture rather than a corporate one, with individual procurement activities that do not exploit economies of scale. This is in part the result of over a decade of devolving functions from the center to the.divisions.

In order to reduce costs, improve efficiency and mitigate against the threat of “top down” mandatory, centrally-driven initiatives, Police Forces need to set up a corporate back office and induce behavioral change. This change must involve compliance with a corporate culture rather than a series of silos running through the organization.

Developing a Best in Class Finance Function

Traditionally finance functions within Police Forces have focused on transactional processing with only limited support for management information and business decision support. With a renewed focus on efficiencies, there is now a pressing need for finance departments to transform in order to add greater value to the force but with minimal costs.

1) Aligning to Force Strategy

As Police Forces need finance to function, it is imperative that finance and operations are closely aligned. This collaboration can be very powerful and help deliver significant improvements to a Force, but in order to achieve this model, there are many barriers to overcome. Finance Directors must look at whether their Force is ready for this collaboration, but more importantly, they must consider whether the Force itself can survive without it.

Finance requires a clear vision that centers around its role as a balanced business partner. However to achieve this vision a huge effort is required from the bottom up to understand the significant complexity in underlying systems and processes and to devise a way forward that can work for that particular organization.

The success of any change management program is dependent on its execution. Change is difficult and costly to execute correctly, and often, Police Forces lack the relevant experience to achieve such change. Although finance directors are required to hold appropriate professional qualifications (as opposed to being former police officers as was the case a few years ago) many have progressed within the Public Sector with limited opportunities for learning from and interaction with best in class methodologies. In addition cultural issues around self-preservation can present barriers to change.

Whilst it is relatively easy to get the message of finance transformation across, securing commitment to embark on bold change can be tough. Business cases often lack the quality required to drive through change and even where they are of exceptional quality senior police officers often lack the commercial awareness to trust them.

2) Supporting Force Decisions

Many Finance Directors are keen to develop their finance functions. The challenge they face is convincing the rest of the Force that the finance function can add value – by devoting more time and effort to financial analysis and providing senior management with the tools to understand the financial implications of major strategic decisions.

Maintaining Financial Controls and Managing Risk

Sarbanes Oxley, International Financial Reporting Standards (IFRS), Basel II and Individual Capital Assessments (ICA) have all put financial controls and reporting under the spotlight in the private sector. This in turn is increasing the spotlight on financial controls in the public sector.

A ‘Best in Class’ Police Force finance function will not just have the minimum controls to meet the regulatory requirements but will evaluate how the legislation and regulations that the finance function are required to comply with, can be leveraged to provide value to the organization. Providing strategic information that will enable the force to meet its objectives is a key task for a leading finance function.

3) Value to the Force

The drive for development over the last decade or so, has moved decision making to the Divisions and has led to an increase in costs in the finance function. Through utilizing a number of initiatives in a program of transformation, a Force can leverage up to 40% of savings on the cost of finance together with improving the responsiveness of finance teams and the quality of financial information. These initiatives include:

Centralization

By centralizing the finance function, a Police Force can create centers of excellence where industry best practice can be developed and shared. This will not only re-empower the department, creating greater independence and objectivity in assessing projects and performance, but also lead to more consistent management information and a higher degree of control. A Police Force can also develop a business partner group to act as strategic liaisons to departments and divisions. The business partners would, for example, advise on how the departmental and divisional commanders can meet the budget in future months instead of merely advising that the budget has been missed for the previous month.

With the mundane number crunching being performed in a shared service center, finance professionals will find they now have time to act as business partners to divisions and departments and focus on the strategic issues.

The cultural impact on the departments and divisional commanders should not be underestimated. Commanders will be concerned that:

o Their budgets will be centralized
o Workloads would increase
o There will be limited access to finance individuals
o There will not be on site support

However, if the centralized shared service center is designed appropriately none of the above should apply. In fact from centralization under a best practice model, leaders should accrue the following benefits:

o Strategic advice provided by business partners
o Increased flexibility
o Improved management information
o Faster transactions
o Reduced number of unresolved queries
o Greater clarity on service and cost of provision
o Forum for finance to be strategically aligned to the needs of the Force

A Force that moves from a de-centralized to a centralized system should try and ensure that the finance function does not lose touch with the Chief Constable and Divisional Commanders. Forces need to have a robust business case for finance transformation combined with a governance structure that spans operational, tactical and strategic requirements. There is a risk that potential benefits of implementing such a change may not be realized if the program is not carefully managed. Investment is needed to create a successful centralized finance function. Typically the future potential benefits of greater visibility and control, consistent processes, standardized management information, economies of scale, long-term cost savings and an empowered group of proud finance professionals, should outweigh those initial costs.

To reduce the commercial, operational and capability risks, the finance functions can be completely outsourced or partially outsourced to third parties. This will provide guaranteed cost benefits and may provide the opportunity to leverage relationships with vendors that provide best practice processes.

Process Efficiencies

Typically for Police Forces the focus on development has developed a silo based culture with disparate processes. As a result significant opportunities exist for standardization and simplification of processes which provide scalability, reduce manual effort and deliver business benefit. From simply rationalizing processes, a force can typically accrue a 40% reduction in the number of processes. An example of this is the use of electronic bank statements instead of using the manual bank statement for bank reconciliation and accounts receivable processes. This would save considerable effort that is involved in analyzing the data, moving the data onto different spreadsheet and inputting the data into the financial systems.

Organizations that possess a silo operating model tend to have significant inefficiencies and duplication in their processes, for example in HR and Payroll. This is largely due to the teams involved meeting their own goals but not aligning to the corporate objectives of an organization. Police Forces have a number of independent teams that are reliant on one another for data with finance in departments, divisions and headquarters sending and receiving information from each other as well as from the rest of the Force. The silo model leads to ineffective data being received by the teams that then have to carry out additional work to obtain the information required.

Whilst the argument for development has been well made in the context of moving decision making closer to operational service delivery, the added cost in terms of resources, duplication and misaligned processes has rarely featured in the debate. In the current financial climate these costs need to be recognized.

Culture

Within transactional processes, a leading finance function will set up targets for staff members on a daily basis. This target setting is an element of the metric based culture that leading finance functions develop. If the appropriate metrics of productivity and quality are applied and when these targets are challenging but not impossible, this is proven to result in improvements to productivity and quality.

A ‘Best in Class’ finance function in Police Forces will have a service focused culture, with the primary objectives of providing a high level of satisfaction for its customers (departments, divisions, employees & suppliers). A ‘Best in Class’ finance function will measure customer satisfaction on a timely basis through a metric based approach. This will be combined with a team wide focus on process improvement, with process owners, that will not necessarily be the team leads, owning force-wide improvement to each of the finance processes.

Organizational Improvements

Organizational structures within Police Forces are typically made up of supervisors leading teams of one to four team members. Through centralizing and consolidating the finance function, an opportunity exists to increase the span of control to best practice levels of 6 to 8 team members to one team lead / supervisor. By adjusting the organizational structure and increasing the span of control, Police Forces can accrue significant cashable benefit from a reduction in the number of team leads and team leads can accrue better management experience from managing larger teams.

Technology Enabled Improvements

There are a significant number of technology improvements that a Police Force could implement to help develop a ‘Best in Class’ finance function.

These include:

A) Scanning and workflow

Through adopting a scanning and workflow solution to replace manual processes, improved visibility, transparency and efficiencies can be reaped.

B) Call logging, tracking and workflow tool

Police Forces generally have a number of individuals responding to internal and supplier queries. These queries are neither logged nor tracked. The consequence of this is dual:

o Queries consume considerable effort within a particular finance team. There is a high risk of duplicated effort from the lack of logging of queries. For example, a query could be responded to for 30 minutes by person A in the finance team. Due to this query not being logged, if the individual that raised the query called up again and spoke to a different person then just for one additional question, this could take up to 20 minutes to ensure that the background was appropriately explained.

o Queries can have numerous interfaces with the business. An unresolved query can be responded against by up to four separate teams with considerable delay in providing a clear answer for the supplier.

The implementation of a call logging, tracking and workflow tool to document, measure and close internal and supplier queries combined with the set up of a central queries team, would significantly reduce the effort involved in responding to queries within the finance departments and divisions, as well as within the actual divisions and departments, and procurement.

C) Database solution

Throughout finance departments there are a significant number of spreadsheets utilized prior to input into the financial system. There is a tendency to transfer information manually from one spreadsheet to another to meet the needs of different teams.

Replacing the spreadsheets with a database solution would rationalize the number of inputs and lead to effort savings for the front line Police Officers as well as Police Staff.

D) Customize reports

In obtaining management information from the financial systems, police staff run a series of reports, import these into excel, use lookups to match the data and implement pivots to illustrate the data as required. There is significant manual effort that is involved in carrying out this work. Through customizing reports the outputs from the financial system can be set up to provide the data in the formats required through the click of a button. This would have the benefit of reduced effort and improved motivation for team members that previously carried out these mundane tasks.

In designing, procuring and implementing new technology enabling tools, a Police Force will face a number of challenges including investment approval; IT capacity; capability; and procurement.

These challenges can be mitigated through partnering with a third party service company with whom the investment can be shared, the skills can be provided and the procurement cycle can be minimized.

Conclusion

It is clear that cultural, process and technology change is required if police forces are to deliver both sustainable efficiencies and high quality services. In an environment where for the first time forces face real cash deficits and face having to reduce police officer and support staff numbers whilst maintaining current performance levels the current finance delivery models requires new thinking.

While there a number of barriers to be overcome in achieving a best in class finance function, it won’t be long before such a decision becomes mandatory. Those who are ahead of the curve will inevitably find themselves in a stronger position.